Policies

• Publication Decisions and Accountability: The editor of a journal is responsible for deciding which articles submitted to the journal should be published, and, moreover, is accountable for everything published in the journal. In making these decisions, the editor may be guided by the policies of the journal’s editorial board and/or the policies of the publisher, as well as, by the legal requirements regarding libel, copyright infringement, and plagiarism. The editor may confer with other editors or reviewers when making publication decisions. The editor should maintain the integrity of the academic record, preclude business needs from compromising intellectual and ethical standards, and always be willing to publish corrections, clarifications, retractions, and apologies when needed.
• Fair Play: The editor should evaluate manuscripts for intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the author(s). 
• Confidentiality: The editor maintains strict confidentiality regarding all submitted manuscripts, sharing them only with the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.
• Disclosure and Conflicts of Interest: Unpublished materials contained in a submitted manuscript must not be used in the own research of an Editor without explicit written permission of the author(s). Privileged information or ideas that editors receive as a result of manuscript handling would be kept confidential and not used for their personal benefit. Editors will refuse to act as an editor for manuscripts in which they have conflicts of interest arising from financial, competitive, collaborative or other relationships/association with any of the authors, companies or organisations linked to the manuscripts; instead, they will ask another board member to handle the manuscript.
• Involvement and cooperation in investigations: Editors should guard the integrity of the published record by issuing corrections and retractions when needed and pursuing suspected or alleged research and publication misconduct. Editors should pursue reviewer and editorial misconduct. An editor should take reasonably responsive measures when ethical complaints have been presented concerning a submitted manuscript or published manuscript.

• Contribution to Editorial Decisions: Peer review assists the editor in making editorial decisions and, through the editorial communication with the author, may also assist the author in improving the manuscript.
• Punctuality: Any invited referee who feels unqualified to review the research reported in a manuscript or knows that its timely review will be impossible should immediately notify the editor so that alternative reviewers can be contacted.
• Promptness: Reviewers are expected to complete their review in a timely manner while maintaining the highest professional standards. If reviewers are unable to meet the deadline, they should inform the editor immediately.
• Confidentiality: Reviewers must also adhere to the confidentiality rules established for editors. They should refrain from discussing or sharing the manuscript with any third party except as authorized by the editor.
• Standards of objectivity: Reviews should be conducted objectively and fairly, avoiding personal criticism of the author. Reviewers should clearly express their views with supportive and logical arguments.
• Acknowledgement of sources: Reviewers should identify relevant published work that the authors may have overlooked and also identify cases in which relevant published work referred to in the manuscript has not been cited in the reference section. Any claim that an observation, derivation, or argument has been previously reported should be supported by a citation or reference. Reviewers should also notify the editor of any significant similarities or overlaps between the manuscript under consideration and any other published manuscripts they are aware of.
• Disclosure and conflict of interest: Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions associated with the manuscripts .
• Usage of Generative AI: When a researcher is invited to review another researcher’s manuscript, the manuscript must be treated as a confidential document. Reviewers should not upload a submitted manuscript or any part of it into a generative AI tool as this may violate the authors’ confidentiality and proprietary rights and, where the manuscript contains personally identifiable information, may breach data privacy rights.

• Reporting standards: Authors reporting results of original research should present an accurate account of the work performed as well as an objective discussion of its significance. The underlying data should be represented accurately in the manuscript. A manuscript should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.
• Originality and plagiarism: The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted. Plagiarism takes many forms, from ‘passing off’ another’s manuscript as the author’s own manuscript, to copying or paraphrasing substantial parts of another’s manuscript (without attribution), to claiming results from research conducted by others. Plagiarism in all its forms constitutes unethical publishing behaviour and is unacceptable.
• Multiple, redundant, or concurrent publication: An author should not in general publish manuscripts describing essentially the same research in more than one journal or primary publication. Parallel submission of the same manuscript to more than one publisher concurrently constitutes unethical publishing behavior and is unacceptable.
• Acknowledgment of Sources: Proper citation of the work of other authors must always be included in your research article. Authors should acknowledge and cite significant publications that have played a crucial role in shaping their research.
• Hazards- If the research involves chemicals, procedures, or equipment that pose any unusual hazards, the authors must clearly highlight these in the manuscript.
• Disclosure and conflicts of interest: All authors should disclose in their manuscript any financial or other substantive conflict of interest that might be construed to influence the results or their interpretation in the manuscript. All sources of financial support for the project should be disclosed.
• Data Access and Retention: Authors may be asked to provide the raw data in connection with a manuscript for editorial review, and should be prepared to provide public access to such, if practicable, and should in any event, be prepared to retain such data for a reasonable time after publication.
• Authorship of a manuscript: Authorship must be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be named in an Acknowledgement section.
• Corresponding Author: The corresponding author is the author responsible for communicating with the journal for publication. The corresponding author is responsible for ensuring that all appropriate co-authors and no inappropriate co-authors are included on the manuscript and that all co-authors have seen and approved the final version of the manuscript and have agreed to its submission for publication.
• Acknowledgment of Funding Sources: The funding sources for the research reported in the manuscript should be duly acknowledged. It is the responsibility of the authors to follow any publishing mandates outlined by their funding organizations.
• Fundamental errors in published works: When an author discovers a significant error or inaccuracy in his or her own published work, it is the author's obligation to promptly notify the journal editor or publisher and to cooperate with the editor to retract or correct the manuscript in the form of an erratum.
• Disclosure of Generative AI Usage: Authors should explicitly declare their use of AI tools in the manuscript, including those for grammar checking or paraphrasing.

Authorship and Contributorship Policy

• Authorship: Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper, and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.
  • If the article is prepared jointly by more than one author, the corresponding author or any author submitting the manuscript guarantees that all co-authors have agreed to sign this copyright and license notice (agreement) on their behalf. and they agree to inform their co-authors of the terms of this policy.
  • The journal will not be held liable for anything that may arise due to the author's internal dispute. The journal will only communicate with the corresponding author.
• Changes to Authorship: It is important for the authors to verify the correct list of authors, the corresponding author, and the sequence of authors before submission. Any modifications to these elements will not be permitted after the manuscript is accepted for publication.

Complaints and Appeals Policy

The organization prioritizes the resolution of complaints and appeals regarding its publication and editorial decisions. Authors, reviewers, and readers may submit concerns about ethical breaches or editorial practices using the contact details listed on the journal’s home page.

Procedure:

• Submission: Complaints must be submitted in writing within 30 days to the editorial office following the decision or incident.
• Investigation: The editorial team will acknowledge receipt of complaint within 7 days and initiate an investigation. External experts may be involved to assist in the investigation process.
• Decision: A written response will be provided within 15 days after the investigation concludes.
• Appeals: If the complainant is not satisfied with the outcome of the investigation, they may submit an appeal within 15 days.

Conflicts of interest / Competing interests

All authors, reviewers, and editorial board members are required to declare any potential conflicts of interest that could influence their work or the perception of their work. If any undisclosed conflicts of interest arise, both before and after the manuscript publication, appropriate actions will be taken in accordance with the Committee on Publication Ethics (COPE) guidelines.

Data and Reproducibility

We encourage authors to provide access to data and methodologies that support their findings.

• Data Sharing: Authors are requested to submit the raw data related to their paper for editorial review and should be prepared to offer public access to this data, if feasible. Additionally, they should retain the data for a reasonable period after publication. They are also encouraged to include a data availability statement outlining how and where the data can be accessed.
• Reproducibility: Manuscripts should contain adequate methodological information to ensure that the study can be accurately reproduced by others.

Ethical Oversight

All research must be conducted in accordance with ethical guidelines.

• Approval: Authors are required to submit evidence obtained from relevant bodies for studies involving human or animal subjects.
• Compliance: Authors are responsible for adhering to ethical standards throughout their research process.
• Reporting: Any breaches of ethical standards must be reported to the editorial team immediately.

Retraction Policy-

• There is major scientific error that would invalidate the conclusions of the article, for example where there is clear evidence that findings are unreliable, either as a result of misconduct (e.g. data fabrication) or honest error (e.g. miscalculation or experimental error).
• The findings have previously been published elsewhere without proper cross-referencing, permission, or justification (i.e. cases of redundant publication).
• There are ethical issues such as plagiarism (appropriation of another person's ideas, processes, results, or words without giving appropriate credit including those obtained through confidential review of others' manuscripts) or inappropriate authorship.

• An article requiring potential retraction is brought to the attention of the journal editor.
• The journal editor should follow the step-by-step guidelines according to the COPE flowcharts (including evaluating a response from the author of the article in question).
• Before any action is taken, the editor's findings should be sent to the Ethics Advisory Board. The purpose of this step is to ensure a consistent approach in accordance with industry best practices.
• The final decision as to whether to retract is then communicated to the author and, if necessary, any other relevant bodies, such as the author's institution on occasion.
• The retraction statement is then posted online and published in the next available issue of the journal (see below for more details of this step). 

Correction Policy

• A small part of an otherwise reliable publication reports flawed data or proves to be misleading, especially if this is the result of honest error.
• The Author or Contributor list is incorrect (e.g. a deserving Author has been omitted or someone who does not meet authorship criteria has been included).

• Publisher correction (erratum): to notify readers of an important error made by publishing/journal staff (usually a production error) that has a negative impact on the publication record or the scientific integrity of the article, or on the reputation of the Authors or the journal.
• Author correction (corrigendum): to notify readers of an important error made by the Authors which has a negative impact on the publication record or the scientific integrity of the article, or on the reputation of the Authors or the journal.
• Addendum: an addition to the article by its Authors to explain inconsistencies, to expand the existing work, or otherwise explain or update the information in the main work.

Withdrawal Policy-

Few authors request that their paper be removed from the publication process after it has been submitted or after it has been published. In certain cases, the request for withdrawal is made just days before the work is due to be published in the journal. Editors, reviewers, and editing staff may squander time as a result of this withdrawal.

To avoid unjustified withdrawals of manuscripts, IJCSE established the following withdrawal policy. Before sending a request for withdrawal, the associated author or co-authors should address the following statement.

• Before submitting the article, all authors, including corresponding and co-authors, should validate the number of authors, authorship, approval, and integrity of the manuscript. Address the concerns of all contributors before submitting the work for publication if there are any differences of opinion.
• Before mailing or submitting their publications to IJCSE, research students and researchers should obtain authorization from their advisors and teachers.
• Authors must adhere to publication ethics (details can be found at https://ijcseonlinr.org/index.php/j/Ethcis_and_Policies).
• Any previous publisher is properly notified that the manuscript has been withdrawn (if submitted).
• Withdrawing a manuscript from one journal because it has been accepted by another is unethical.
• Authors should double-check that the facts and data included in their submissions are correct and error-free before submitting them.
• Prior to submission, all authors must agree to the papers being published in the specified journal.

Unethical withdrawal- Unless there were strong reasons for the manuscript withdrawal, during advanced stages in the editorial process or when peer reviews were near completion, the manuscript withdrawal requests were unacceptable.

The article processing charges, if paid by the authors, will not be refunded if the manuscript is withdrawn after publication.

If the authors do not respond to communications from the editorial office, even after multiple reminders, at any point during the publication process, IJCSE reserves the right to reveal the authors' conduct and manuscript content without further approval from the authors, and cannot be held liable for the consequences.

Only the most obvious and inevitable reasons will be allowed to withdraw a manuscript. To remove a manuscript, authors must send an email to support@isroset.org with the "Article withdrawal form" to the Editorial Office, which must be signed by all authors and provide the reason for withdrawal. The form is accessible from the journal's editorial office. Authors should not presume that their paper has been withdrawn unless they receive notification from the editorial office to that effect.

If the review procedure for a paper takes longer than six months, the author has the option to withdraw the article without incurring any fees.

Manuscript Withdrawal Charge- Before the author submits the manuscript through our OJS, the author is required to approve the checklist provided by us.

• If the author requests the withdrawal of his/her manuscript when the manuscript is still in the peer-reviewing process, the author will be punished by paying ₹2,000 INR (for Indian authors) and $50 USD (for International authors) per manuscript.
• If the withdrawal of the manuscript after the manuscript is accepted for publication; the author will be punished by paying ₹5,000 INR (for Indian authors) and $100 USD (for International authors) per manuscript.
• If an article has been published as "Article in Press" (articles that have been accepted for publication but which has not been formally published and will not have the complete volume/issue/page information) that include errors, or are discovered to be accidental duplicates of other published article (s), or are determined to violate our journal publishing ethics guidelines in the view of the editors (such as multiple submissions, bogus claims of authorship, plagiarism, fraudulent use of data or the like), maybe "Withdrawn "From the Automotive Experiences website. Withdrawing means that the article content (HTML and PDF) is deleted and replaced with an HTML page and PDF simply states that the article has been withdrawn. In this case, the author will be punished by paying ₹7,000 INR (for Indian authors), and $150 USD (for international authors)  per manuscript.

Manuscript Removal- In an extremely limited number of cases, it may be compulsory to remove an Manuscript from the online database. This will only occur where the Manuscript is clearly insulting, or infringes others’ legal rights, or where the Manuscript is, or we have good cause to expect it will be, the subject of a court order, or where the Manuscript, if acted upon, might pose serious losses. In these circumstances, while the metadata (Title and Authors) will be retained, the text will be replaced with a screen indicating the Manuscript has been detached for legal reasons.

Manuscript Replacement- In cases where the research paper, if acted upon, might pose serious losses, the authors of the original research paper may wish to take back the faulty original and replace it with a corrected version. In these conditions the procedures for retraction will be followed with the difference that the database retraction notice will publish a link to the corrected re-published research paper and a history of the document.

Intellectual Property Policy

Copyright Ownership: All publications are licensed under a Creative Commons Attribution 4.0 International License, which permits unrestricted use, distribution, and reproduction in any medium, even commercially as long as the original work is properly cited.

Authors retain full copyright ownership of their work. Upon acceptance of the manuscript for publication, authors are asked to sign an author agreement form verifying that they have the right to publish the material and that they grant permission to the ISROSET to publish their work. In addition:

• Authors retain the right to publish extended versions of their manuscripts elsewhere, provided that the original publication is acknowledged.
• Authors retain the right to publish their work in on-line repositories, internal technical reports, etc.
• The ISROSET does not offer honoraria to authors.
• The ISROSET reserves the right to edit the manuscripts to meet the publication standards.

Originality and Plagiarism: The journal upholds the highest standards of academic integrity. Plagiarism—defined as the appropriation of another's ideas, processes, results, or expressions without proper acknowledgment—is strictly prohibited. Authors must ensure that all contributions are original and properly credit any sources used. The editors will have access to plagiarism detection tools and retain the authority to reject submissions that fail to meet originality standards. Any instances of plagiarism may result in disciplinary actions, including the retraction of published articles and reporting to relevant academic institutions. Click here for complete policy details. 

Attribution and Citation: Authors are obligated to provide appropriate attribution and citation for all sources and references used in their work, including direct quotes, paraphrased ideas, media, and data from other works. Proper citation is essential for maintaining the credibility of the research and respecting the intellectual property rights of original authors. Authors should adhere to the journal’s prescribed citation style and ensure that all contributions to the manuscript are acknowledged. The journal promotes transparency in authorship and the recognition of funding sources, research assistants, and all other contributors.

Intellectual Property Disputes: In the event of an intellectual property dispute, the editors will investigate the claim thoroughly and in accordance with the Committee on Publication Ethics (COPE) guidelines. All parties involved will be given the opportunity to present their case. If necessary, the organization may seek the expertise of external experts to resolve the dispute. Potential outcomes may include formal retractions, corrections, or other appropriate actions based on the findings.

Research Misconduct

Research misconduct refers to a range of unethical behaviors that undermine the integrity of scientific research. The main types of research misconduct include:

• Plagiarism: The unauthorized use or appropriation of another person's work, ideas, or expressions without proper attribution.
  When plagiarism is reported, authors are given a chance to respond to the allegations. Further, a formal investigation procedure is initiated in which the editorial board reviews the case along with a review committee of at least 3 senior reviewers. The editorial board places the investigation of each claim of plagiarism as a top priority for resolution and action.
  Actions taken when plagiarism is determined in a published article and proven misconduct:
  • A letter is sent to all other authors involved in which they are informed about the perpetrated act.
  • Intimation to the author’s university/department about the incident of misconduct.
  • A review will be conducted to assess the level of involvement of each author in the misconduct; only those found responsible will be blacklisted, prohibiting them from publishing any content with The Science and Information Organization.
  • PDF of the article will no longer be available online.
  • The initial PDF document will be replaced by a retraction note.
  • The editorial team will pursue the retraction of the article from other online indexing services. Click here for complete policy details. 
• Fabrication: Fabricating data, results, or methods and presenting them as legitimate is considered research misconduct. If any allegations, complaints, or findings arise regarding fabrication, the publisher will notify the corresponding author and request a justification. If the author is unable to provide a satisfactory explanation, the publisher will contact the author's institution or employer. The situation will be handled in accordance with the guidelines established by the Committee on Publication Ethics (COPE).
• Falsification: Manipulating research materials, equipment, or processes, or altering or omitting data to misrepresent the results is considered research misconduct. Such matters will be addressed in accordance with the protocols recommended by the Committee on Publication Ethics (COPE).
• Authorship Issues: Failing to recognize appropriate contributors or including individuals as authors who do not meet the authorship criteria constitutes misconduct. The Committee on Publication Ethics (COPE) provides recommendations for identifying potential authorship issues. Changes to authorship, including adding or removing authors, altering the corresponding author, or changing the sequence of authors, are not permitted after a manuscript has been accepted.
• Conflict of Interest (CoI): Failing to disclose financial or personal interests that could influence research outcomes constitutes a conflict of interest (CoI). All cases of CoI will be handled in accordance with the Committee on Publication Ethics (COPE) guidelines.
• Manipulation of Citations: This occurs when researchers selectively cite only those works that support their conclusions while ignoring relevant studies that may contradict their findings. This practice can create a misleading narrative and distort the research landscape. Additionally, excessive self-citation—where authors disproportionately cite their own previous work—can inflate perceived impact and relevance, further skewing the integrity of the literature. When such a case occurs, authors are requested to provide a valid justification. The final decision is then made on a case-by-case basis after consulting with the Editor-in-Chief.
• Violation of Research Ethics: Failing to obtain informed consent from participants, disregarding confidentiality, or exposing participants to undue risk constitutes unethical behavior. Adhering to ethical guidelines is essential for protecting the rights and welfare of research subjects. Ethical issues will be addressed in accordance with the protocols of COPE.

Repository Policy

Three versions of the Contribution are referenced in these guidelines:

• Original Submission: the version submitted by the author prior to peer review.
• Accepted Manuscript: Version updated to include the author's revisions after peer review, prior to any typesetting.
• Final Published PDF: copy-edited and typeset Publisher’s PDF, the same version published on the journal’s website.

Once the manuscript is accepted, the author can share the accepted paper in any format at any time. This includes downloadable copies on websites, uploading it to various repositories or networks, sharing it through social media, and distributing both print and electronic copies.

Authors can use the Final Published PDF (or Original Submission or Accepted Manuscript, if preferred) in the following ways:

• in relation to their own teaching
• to share on an individual basis with research colleagues
• in their dissertation or thesis, including where the dissertation or thesis will be posted in any electronic Institutional Repository or database
• in a book authored or edited by them, at any time after the manuscript's publication in the journal.

The editorial team suggests that the published material must be cited or referenced when the final published version is used or shared.

Open Access Policy

The IJCSE is committed to disseminating the knowledge and information related to its research and scholarship as widely as possible. The articles are stored and made available on the public internet, permitting any users to read, download, copy, distribute, print, search, or link to the full texts of these articles, crawl them for indexing, pass them as data to software, or use them for any other lawful, noncommercial purpose, without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself.

The IJCSE provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge. No fees are required for submission. The IJCSE is an open-access journal. Readers don't have to pay to read and download the papers. Following is our commitment to open access.

1. The publications are available online at no charge to readers or institutions. No subscription is required for online access. Unlimited download of the full text in PDF format
2. Even though the documents are copyrighted and protected, the readers are permitted to use the material for any lawful purpose, including downloading, copying, making derivative works, printing, searching, or linking to the full texts of works, and crawling for indexing.
3. No licensor/licensee relationship shall exist between the publisher or provider of the online publication and the individual user or institution.

Archiving and Preservation Policy

The Journal is committed and dedicated to the Long Term Preservation and Archiving (LTPA) of its published articles. The Journal is also putting continuous efforts to archive the published manuscripts in various other archiving and indexing agencies.

All published articles by the journal are digitally preserved and archived  in the following-

• CLOCKSS and LOCKSS initiatives via PKP Preservation Network (PKP PN) 
• Open Archives Initiative (OAI-PMH) via PKP Preservation Network (PKP PN) 
• Portico (apply) via PKP Preservation Network (PKP PN) 
• Internet Archive

The PKP PN plugin will deposit your published content into the PKP Preservation Network. In addition, journal encourage authors to archive the published version of their articles on their institutional repositories and as well as other appropriate websites.

Self-archiving- is the act of (the author's) depositing a free copy of an electronic document online in order to provide open access to it. At International Journal of Scientific Research in Computer Science and Engineering authors are allowed to self-archive pre-print, post-print and publisher’s version of the article in any OAI-compliant repository.

Website Archiving- All of the electronic content (website, manuscript, etc.) is stored in three different sources. Content on a server is online and accessible to readers. A copy of the same content is preserved as a backup on other servers. Should a server fail, other resources can be brought online, and the website should be available within 24 to 36 hours.

Article Processing Charges

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Category	Fee
Overseas Authors	$ 50 USD
Indian Authors	Rs. 2050/-

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Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party.

Disclaimer Policy

The publishers, and editors are not responsible for any harm or damage done to people or property due to any actual or alleged libelous statements, infringement of intellectual property or privacy rights, or product liability, whether due to negligence or otherwise, or from using or operating any ideas, instructions, procedures, products, or methods contained in the material.

Copyright and License

In order to protect the legal rights and interests of both the journal and authors, and in addition to clarify the copyright property and ownership of the journal and authors, the following statement regarding manuscript copyright is made: